Example report and chart: Production $$$
Blue: Entire Practice (EP)
Red: Doctor 1 (Dr1)
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Example above shows: 4 doctor Practice
(a Primary Doctor and 3 Associate Doctors)
Comparing Doctor1 stats' to the Entire Practice.
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Comparing Production $$$ of Dortor1 to the Entire Practice's total $$$.
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Sampling every month for a total of 12 months.
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Last Row indicates what percentage doctor1's totals are to the
Entire Practice (EP).
- Can compare up to 8 doctors on the same report.
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Trends of Production $$$
Historical Analysis:
Comparing current year monthly totals to previous year's monthly totals.
Red: Prod $$$ for 2006
Blue: Prod $$$ for 2005
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Same analysis as above in text Format
Entire Practice Production $$$ for years 2005 and 2006 |
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Features |
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...office growth solutions |
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are some of the main features of the StarStats™ program
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Robust Report and Chart Utility
Create reports or charts on Office
Statistics. Compare up to 9 stats on the same report. Stats can be sampled daily, weekly, monthly, or
yearly within an adjustable time window. Analyze statistics for the Entire Practice (EP)
and/or Include associate doctors for comparison. Compare current data values to historical values
from previous years.
Production Analysis Report
(Gibson Mgmt)
- As the doctor views the analysis of
his practice he will enjoy
easy access to practice criteria as outlined by Gibson
Management including those for New Patients,
PVA, NP, NPO, (New Patient Opportunities), New Patient conversion
percentage, $DVA charged, $DVAC, Case Avg. Produced, Case Avg.
Collected, Cost per Case, Net Profit Per Case, Cost Per visit,
Visits to make a profit, and Office percentage overhead.
In addition the doctor can analyzed and graph all items listed
above in addition to all items on the CA daily stat form. Formulas can be easily viewed to enhance
conceptual understanding.
Practice Analysis including Expenses
- This section can only be view by the
main doctor. This is where office
expenses are entered and the administrator can see production analysis
reports including
expenses and projected goal values. Also data can
be viewed yearly for comparisons
and trend analysis.
- It is a known that employees
work harder when $$$ incentives are in place. Setting up
incentives based on the high values of certain stats makes
sense. Keeping track of the high values, calculating
and keeping track of the distribution dollars could be time
consuming. StarStats can do all of these automatically.
Example: From top to bottom
each row exceeded the Max Production $$$. Each time a
max value was exceeded yielded a bonus of $15.00.
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The Bonuses
Utility can be totally
customized. Most any stat can be monitored for bonus
activity. The defaults can be used which has been tested
and determined to be an effective measure of office vitality.
The default stats are:
Total Patients Seen, Total New Patients (NP Seen), Actual
Production $$$, and Total Collections.
StarStats offer 4 different
bonus types: Daily bonuses which high values are
calculated every day, Weekly bonuses which high values are
calculated weekly, Monthly bonuses, and Yearly bonuses (beta
release).
StarStats can break down
Daily bonuses further. Since some practices may
have different daily operational hours during the week, StarStats can group
daily stat high values reached on days that the
office is open for business for a full day separately from other
partial days that
the office is open less than a full day. In fairness a
full day operation would yield greater stat values then partial
days values. Therefore the partial days' yield will not
likely exceed the values yielded from a full day. Thus
those partial days would effectively not contribute to
incentives unless analyzed separately.
StarStats takes this into
consideration and offers 8 variations when the office is open.
High values can be monitored daily and separate reports can be
created for each unique bonus variation.
Example: Define when the
office is open full days and partial days. A check indicates in
a practical sense that on a particular day the office is
officially open for so many hours. The first check indicates
that on Monday (M) the office is open for a full day represented
by 8 hours.
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The bonus feature can be turned
off or hidden if desired.
- Billing
statistics are organized so the billing department can easily enter the
number of transactions regarding number of contacts and dollar
amounts of commercial insurance,
personal injury, tracers, follow up calls, and
Medicare contacts. These are displayed
with totals for the day, week and month on a
cumulative basis.
Example: Billing Data Entry Form
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- It is essential that
your data gets backup daily. This sometimes is an arduous
task. StarStats can automatically backup your database
when exiting. It can keep as many backups as you wish but
the default is set at 6.
Microsoft recommends
occasionally compact your database to keep it running
at optimum efficiency. In addition StarStats gives
you the option to compact your database providing easy database
maintenance.
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Click on the
links for more details
Four
different User Ids each with their own security level:
StarStats™
offers types of user login ids which are controlled by
access codes and are as follows:
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CA: for data entry and for seeing if a bonus
was achieved (usually for the front desk or staff entering the daily stats).
The bonus feature can be turned on or off and hidden if desired.
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Manager: for additional activities such as analyzing
the production report without expenses included, and bonus reports.
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Doctor or Administrator: for setting all software
defaults in addition to bonus amounts, parameters and reports, practice expense
entries, analysis and reports (usually reserved for the
primary doctor).
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Administrator: has complete
access to all functions.
Data Entry Forms:
Customizable User Defined Statistics:
Daily Statistics up to 22 Customizable stats.
Example: User Defined Daily
Stats
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Type of Patient Referrals:
up to 11 Customizable stats.
The “customize referral
section” you can list your own referral sources: i.e.
specific attorneys, phone books,
insurance companies, etc. You can monitor and analyze
to determine what percentage of you
practice comes from those sources which can be compared to monies
collected for those sources.
Example: Custom Patient Referral Types
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User friendly
Form Navigation:
Data Entry Options
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Data is entered in a very user
friendly environment. Some options are available
to tailor your data entry process such as "Auto Navigate to
the Next Data Form after Saving the Current Data".
The screen progresses to the "Types of Referrals" section,
then "Re-exams" section, and the "New Patient Types"
section. This assures that all statistics must be entered in
order to progress forward to the next day.
If this option is turned off
then form navigation defaults to "Auto Navigate to the next
day in the same form"
which will optimize entering specific data.
A feature called, "Skip
Saturday and Sunday" moves from Friday to
Monday of the next week for those practices that are not
open during the weekend. StarStats was design to make the
data entry process as friendly as possible minimizing mouse
clinks and optimizing keyboard involvement.
Two
different Data Entry Views:
Example: CA Daily Stats
entered for a single day
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Example: CA Daily Stats
entered for the entire week
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Daily and Weekly Views
are available for the following Data Entry types:
The data types mentioned above can be entered
in a weekly format which all seven days are displayed on the same form.
The intent is to make it easier to enter bulk data from past days, weeks,
or months.
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StarStats Copyright © 2009 by
Hornberger Software, LLC All Rights Reserved
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